When you contact us, please assist us by having the following information available: first name and surname of all members of your party together with details of dates of birth and any special requirements or disabilities.
It is essential that the family and first names on the passport match those on your travel documents exactly.
When you contact us to make a booking we will, in most cases be able to confirm your holiday immediately, and advise you of flight times and other itinerary details as well as the price including any applicable supplements or extras. For high season dates, when the demand is great, and also if you book within eight weeks of departure, we may have to request additional cabin or hotel space, which means that it may take slightly longer to confirm your holiday, though usually no more than 48 hours.
We are unable to accept provisional or conditional bookings.
When you make your booking through 'Coastal Cruises', all communication between you and Hurtigruten Limited must be through us. Please quote the reference number shown on your invoice in any communication.
We will endeavour to send a confirmation invoice within 7 days of receiving your booking form and deposit. At busy times up to 14 days should be allowed. Only one invoice and one set of documents are issued per booking form. If you are travelling with friends, but would like to receive separate documents please complete two booking forms and advise us at the time of booking. Your travel documents will normally be dispatched to 'Coastal Cruises' two weeks before departure.
Once you have asked us to confirm your booking the total price of the arrangements you have booked is due and is payable as follows:-
(i) If you book more than 14 weeks before your scheduled departure date, a non-refundable deposit of 20% of the booking value is payable when you book and the balance 14 weeks before your scheduled departure date.
(ii) If you book less than 14 weeks before your scheduled departure date the full price is payable when you book.
Our preferred method of deposit payment is by bank debit card, credit card or American Express. Balance payment may be made by bank debit card, credit card, American Express or cheque (providing there is time to clear it to meet the payment schedule shown above - you should allow 5 working days for clearance from the time we receive it).
Hurtigruten ASA cannot accept children under the age of 5 to travel with us to Antarctica. There is no age restriction on our other destinations. For safety reasons, children under 12 years of age will be considered on each landing. It is entirely at the Captain's discretion to allow children on shore landings.